We will comprehensively manage your conference to make your job easy and stress-free. Our vast experience lets us guide you through the planning process and offer solutions you may not have considered. We will liaise with destinations, venues, accommodation, caterers, printers, graphic designers, theming companies, promotional products specialists, sponsors, and media. Our professional relationships with our suppliers give us the ability to secure you the best industry rates.
Consultancy – Sometimes you may not require comprehensive management you may be looking for advice and guidance .. we can manage as much or as little as you require.
We will set up a legal partnership – a Joint Venture Agreement – for the conference to ensure transparency, ensuring all legal, tax and financial requirements are adhered to. This provides you with comprehensive security & peace of mind regarding your finances. We process invoices and undertake all banking requirements & process GST.
We will create a website and manage the entire online registration process of delegates, speakers, sponsors and exhibitors through the IVvy software system. We capture all relevant data & monies electronically and communicate regularly and individually with your delegates/speakers/sponsors. Our software can also process abstracts & submissions; there’s no need to purchase additional software. We produce regular reports to keep you up to date with all aspects of the conference. You’re in control at all times.
Sponsorship is often essential to the financial success of a conference. We will work with you in securing sponsors for everything from International Speakers to pens. Industry exhibitions are part of a conference and with our suppliers we will manage all aspects of the exhibition giving your delegates knowledge and your exhibitors essential exposure.
We engage world class Audio Visual professionals to ensure your experience is seamless and to the highest technical standards. These specialists work alongside our
in-house professional photographer and videographer whose expertise ensures we capture the highlights of your conference as well as record any sessions you wish for future use.
Social functions can be the component on which delegates judge the success of a conference. Our experience and industry contacts allow us to help you find the perfect solutions whether it be a small welcome function or a full gala dinner, to ensure you surpass expectations. We can also arrange pre, post and partner tours, ensuring that delegates and their partners have a complete conference experience and enjoy some of New Zealand’s best kept secrets.