Our Services

Management

We will comprehensively manage your conference to make your job easy and stress-free. Our vast experience lets us guide you through the planning process and offer solutions you may not have considered. We will liaise with destinations, venues, accommodation, caterers, printers, graphic designers, theming companies, promotional products specialists, sponsors, and media.  Our professional relationships with our suppliers give us the ability to secure you the best industry rates.

 

Consultancy – Sometimes you may not require comprehensive management you may be looking for advice and guidance .. we can manage as much or as little as you require.

Financial

We will set up a legal partnership – a Joint Venture Agreement – for the conference to ensure transparency, ensuring all legal, tax and financial requirements are adhered to. This provides you with comprehensive security & peace of mind regarding your finances. We process invoices and undertake all banking requirements & process GST.

Online

We will create a website and manage the entire online registration process of delegates, speakers, sponsors and exhibitors through the IVvy software system. We capture all relevant data & monies electronically and communicate regularly and individually with your delegates/speakers/sponsors. Our software can also process abstracts & submissions; there’s no need to purchase additional software. We produce regular reports to keep you up to date with all aspects of the conference. You’re in control at all times.

Sponsorship/Exhibition

Sponsorship is often essential to the financial success of a conference. We will work with you in securing sponsors for everything from International Speakers to pens. Industry exhibitions are part of a conference and with our suppliers we will manage all aspects of the exhibition giving your delegates knowledge and your exhibitors essential exposure.

Creative

We engage world class Audio Visual professionals to ensure your experience is seamless and to the highest technical standards. These specialists work alongside our
in-house professional photographer and videographer whose expertise ensures we capture the highlights of your conference as well as record any sessions you wish for future use.

 

Social

Social functions can be the component on which delegates judge the success of a conference. Our experience and industry contacts allow us to help you find the perfect solutions whether it be a small welcome function or a full gala dinner, to ensure you surpass expectations. We can also arrange pre, post and partner tours, ensuring that delegates and their partners have a complete conference experience and enjoy some of New Zealand’s best kept secrets.

Our Team

Affiliations

 

Ali Copeman is a Conventions & Incentives New Zealand Approved PCO and a PCOA Certified Event Manager

Ali Copeman is the current Chairperson of the Conventions and Incentives Professional Conference Organisers Group

Ali Copeman is the New Zealand representative on the Australian Professional Organisers Association

Clive Copeman is a member of the Advertising & Illustrative Photographers Association (AIPA)  

akB has been a Otago Chamber of Commerce member since 2002 - Ali Copeman is the immediate past president and was a director for 9 years.

 

Testimonials

“…..The organisation was superb and without a hitch, equal in all respects to the best I have encountered at the many international conferences I attend…”

Professor Jim Mann, University of Otago, New Zealand Keynote Speaker New Zealand Society for the Study of Diabetes Conference 2002

“……Ali, thank you very much for your expert and excellent organization of the conference, and in particular your care of all the keynote speakers. I have never felt that ‘cared for’ in any previous conference. You and your team are to be commended…….”

Richard Wong She MHB (Hons), MBChB, FRACS (Plastics), Clinical Leader for Burns, National Burn Centre, Middlemore Hospital. Consultant Plastic & Reconstructive Surgeon, Department of Plastic Surgery, Middlemore Hospital. Keynote Speaker New Zealand Wound Care Society Conference May 2009

“…….I have no hesitation to recommend akB, as Ali is a delight to work with. She and her company are efficient, professional, find practical quick solutions and nothing is ever a bother. The company has good systems in place for registrations, budgeting and the like. The company provides a high quality professional service and has great attention to detail. We have had absolutely no problems in the management of our conferences. Ali gets on well with people, and by doing so she gets good cooperation from the team she is working with………”

Nicola Chilcott, Executive Director, Agencies for Nutrition Action National Nutrition and Physical Activity Conferences 2005, 2007 & 2009

“……Ali Copeman has shown herself to be very efficient and organised, to collaborate well with the Executive Committee, and to be extremely reliable and well documented in her approach to all aspects of the meetings………personally she is extremely easy to get along with and shows considerable initiative in both preventing and dealing with the inevitable queries and problems….”

Dr Paul Drury, Clinical Director, Auckland Diabetes Centre Medical Director NZSSD Conferences 2004 – 06, 2009 – 2013

“……Ali Copeman was a delight to work with in the planning phase of our event. She was reliable and her knowledge of the hospitality and technical areas was invaluable. The professionalism of akB as a company and Ali as its principal are without question. I have found Ali to be able to manage contractors to be within or better than budget. I would have no hesitation in recommending Ali and her company akB for the management of any conference or event………”

John Christie, CEO Otago Chamber of Commerce Otago Chamber of Commerce Westpac Business Excellence Awards Dinner 2006, 2008, 2010 & 2012

“I had the pleasure of working with Ali whilst helping out with the OBHS 150th Reunion Organising Committee. She was thoroughly professional at all times and did a great job of keeping everyone updated with developments, on task and pulling in the same direction. Ali has the special knack of dealing with the tough negotiations, various stakeholders and then delivering a superb event whilst still retaining her good sense of humor. She is top shelf and I wouldn’t hesitate in recommending her services to others.”

Tom West Committee Member OBHS 150th Reunion Committee

“Having just attended my 5th NZSSD conference, each organised by Ali Copeman of akB Conference Management, this is an apt description. The entire meeting runs seamlessly in a way that suggests great attention to detail and supreme organisation and management. Having organised conferences myself I know what is involved for things to appear that way. No wonder NZSSD invite her each year to organise their annual scientific meeting.”

Chris Baty President Diabetes New Zealand (NZSSD 2014)

“The events business is generally a high-pressure, changeable industry, but when working for akB, it just couldn’t be easier. Ali always has everything so well organised that the whole event runs like clockwork, from initial pack-in to final pack-out. Thanks for making a technician’s life easier akB!”

Mike Lobb Director – IGW Event Technology Supplier of AV for NZSSD 2014, NZWCS 2015

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